IS A PRIVATE CAR SERVICE AN “ORDINARY AND NECESSARY” EXPENSE?
In the past few years, with so many companies looking for ways to reduce business expenses, we’ve often heard the inquiry, “Why do we need a corporate car service?” It’s a valid question. In order to be tax-deductible, business transportation expenses much be both “ordinary and necessary.” According to the IRS, “An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your trade or business.” But this just touches on a larger question: whether a private car service provides value in line with its cost.
Here at Teddy’s Private Car Service, we’ve provided executive transportation services and corporate transportation services since 1978, so we’ve seen this issue rise and fall in importance due to economic changes over the years. In the greater New York/Fairfield County area, private car service is certainly a common or ordinary expense. But here are a few reasons why our clients have found a private car service to be absolutely necessary … and sometimes indispensable.
RELIABILITY AND SAFETY
Hiring a professional driver with a well-maintained vehicle can make the difference between making and missing an important meeting. Whether your company is sending an executive to a key meeting, flying in a potential investor or bringing in a prospective executive for a job interview, you don’t want to leave a lot to chance. Using a corporate car service can minimize the likelihood of a mechanical breakdown, traffic delays or other unexpected occurrences. A professional and experienced chauffeur operating a clean, modern and safe executive sedan can also provide a sense of comfort and security to your executives, investors and clients. This can reduce the stress of travel and help keep travelers at their best for important meetings.
CONVEYING A PROFESSIONAL, QUALITY IMAGE
We all know the saying, “You only get one chance to make a first impression.” A reputable corporate car service conveys a sense of elegance, class and professionalism. It makes the traveler know that he or she is valued by your company. If your traveler has multiple stops to make while in the area, a corporate car service can help maintain a traveler’s sense of importance and reinforce a professional image for your company.
If you have incoming travelers who are new to the area, a private car service can allow them to relax after their flight without having to worry about renting a car, hailing a taxi, navigating public transportation or figuring out how to get to a hotel and where to park. Professional chauffeurs pride themselves on knowing the best routes, traffic conditions and how long it will take to arrive to a destination. A chauffeur can meet the traveler at the airport, help gather and load luggage, and make sure they get to the hotel or conference as expediently as possible.
A SAFE AND COMFORTABLE WORKING ENVIRONMENT
A professional car service can provide not only reliable executive car service but also a spacious area to relax or work. In a luxury sedan such as a Lincoln MKS or a Lincoln Continental, a business traveler can comfortably conduct phone calls, web meetings, emails and document preparation … or simply relax after a long flight.
FLEXIBLE CUSTOMER SERVICE
Scheduling a rental car can be a hassle, especially if plans change or a flight is delayed. A well-run private car service will offer multiple points of contact, including 24/7 customer service (via phone, online chat and email with a live agent), online booking and a mobile app. Unlike most car rental companies, a good private car service will monitor flights and quickly adjust to changes in travel schedules. And if your company needs to transport groups of travelers, a private car service with a diverse fleet can provide executive van, mini coach and motor coach services.
Based in Norwalk, Connecticut, Teddy’s Transportation System provides professionally managed, dependable transportation services in Fairfield and Westchester Counties and the New York metropolitan area. We also manage corporate transportation programs on a 24/7/365 basis for clients who utilize online booking, telephone reservations and reservations via travel agencies. Our network of vetted suppliers can provide transportation support at more than 300 destinations around the world. For more information on Teddy’s, go to www.teddyslimo.com or call 800-888-3339.
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